Document Storage at Storage Solutions

Posted on 2017-02-24 in Blog

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Records storage. You have to keep personal and business records for the Canada Revenue Agency. It’s a bit confusing, but their website http://www.cra-arc.gc.ca/tx/bsnss/tpcs/kprc/rtntnl-eng.html#kp_yr_rcrds does lay out how long you have to keep your paper for.

The fast answer is 6 years. But then you have to make sure you get the time period right because it’s six years from the end of the last tax year they relate to. For a corporation, this is the fiscal period, for an individual it’s the calendar year. Then, there’s all kinds of exceptions, so make sure you read the whole website.

Either way, you have to keep your records. And even if you have a really small business, those records take up boxes, which take up room. When you’re done using those boxes as a table for more paper, and you need some space back, we have the answer for you: an 8’x8’ unit or an 8’x20’ unit with sturdy shelving (ask us about this!). The best part about our 8’x8’ and 8’x20’ units is that they are high, and you can get shelves delivered to your storage unit, fill them with boxes and use the entire space.

If we can offer some tips on records storage, here they are:

  1. Label Everything: You will end up throwing things into boxes and in a year or two, you will regret not knowing there things are (roughly).
  2. Date Everything: Don’t store things longer than you need to, so dating is really important.
  3. Control Access: The records you are storing are sensitive and confidential. Make sure you do not tell anyone your unit number, leave your key out, and don’t mention what’s stored.

We always welcome people coming by for a tour and to check out our different unit sizes – we have three, a small (8’x8’), medium (8’x20’) and large (8’x40’). Our website www.storagesolutionsontario.com has a lot of information and we are available by phone at 905-854-1008 or email at info@storagesolutionsontario.com. Our facility is at 9200 Twiss Rd., Milton, Ontario L0P 1B0. Hope to see you soon!

Your friend in self-storage,

Storage Solutions 


RESERVE OR RENT TODAY


amer hashem (Milton)
a month ago

Very reliable storage. A good solution to park your car and keeping it protected from all weather conditions. Although a bit remote location.. but the price and the service was worth it.


Riley Rogozynski (Woodstock)
a week ago

I went in to find out some information on storage units for when I move in a couple weeks and was happily surprised by the customer service I received. I had looked at a few other storage facilities in Woodstock but their customer service was terrible compared to Jared's from Storage Solutions. He was professional and understanding of my needs and was ready to help anywhere he could. I will definitely be spreading the word to any of my friends looking for units!


Jennifer Sibbitt (Milton)
a week ago

Staff are very friendly and helpful. The facility is well maintained, clean and secure. I highly recommend Storage Solutions!


Janet Kennedy (Woodstock)
2 weeks ago

Great rates for a clean, secure, well lit place. Really good staff and a company that cares. New facility and the competitors are pretty tired looking and charging the same rates (if not a bit more).


Abeer Nauman (Milton)
a day ago

Very friendly staff. Always great service. Would highly recommend.


Lindsay Munro (Milton)
4 months ago

My husband and I recently relocated from the US and needed a place to store all of our belongings while we secured a new home. The folks at Storage Solutions advised us on the right size unit for our needs, at the right price. They were kind and helpful with all of our "first-timer" questions. We were very confident in the security of the place, and had absolutely no issues. I would highly recommend and use them again if needed.


Ashley Kelly (Milton)
a month ago

Been storing office and personal items for years. Have had various size units. Prices are great and staff has always been helpful.